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2022-2023 PTA Executive Board
President Robin Alvarez Executive Vice President Sharon Franke VP of Development OPEN VP of Membership Kristina McGovern VP of Education OPEN VP of Arts VP Sarah Hunt VP of Community Starla Weiss VP of Communications Esther Sheffrey Treasurer Cristine Ross Financial Secretary Susan Abbot Historian OPEN Secretary Auna Taylor Parliamentarian OPEN |
Additional Resources:
Please visit the below PTA websites to learn what they provide for our students both locally and nationally.
Del Mar Union School District PTA
Ninth District PTA Website
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Executive Board Functions
President
The President works closely with the Principal, PTA Board Members, and parents to organize and lead PTA activities throughout the school year. The President oversees the PTA budget, runs the PTA meetings, and helps communicate PTA programs and progress toward goals to the school and district community. Acts as an ex-officio member of all committees except the nominating and audit committees. Creates and oversees the master PTA calendar and coordinates school calendar with Principal.The President is also responsible for representing the PTA at district meetings and attends the Presidents' Advisory Committee Meetings with the Superintendent. Has signatory authority for all expenditures.
The President works closely with the Principal, PTA Board Members, and parents to organize and lead PTA activities throughout the school year. The President oversees the PTA budget, runs the PTA meetings, and helps communicate PTA programs and progress toward goals to the school and district community. Acts as an ex-officio member of all committees except the nominating and audit committees. Creates and oversees the master PTA calendar and coordinates school calendar with Principal.The President is also responsible for representing the PTA at district meetings and attends the Presidents' Advisory Committee Meetings with the Superintendent. Has signatory authority for all expenditures.
Executive VP
Partnered closely with the President, and acts as their "right hand". Helps manage all relationships with Principal, teachers, PTA Board members, parents, and new families. Helps oversee the budget to aid in a successful alignment of the PTA goals. Oversees recruitment of Chair positions for programs. Supports and attends meetings with President, assists with event coordination as needed. Participates on standing and special committees as needed.
Partnered closely with the President, and acts as their "right hand". Helps manage all relationships with Principal, teachers, PTA Board members, parents, and new families. Helps oversee the budget to aid in a successful alignment of the PTA goals. Oversees recruitment of Chair positions for programs. Supports and attends meetings with President, assists with event coordination as needed. Participates on standing and special committees as needed.
Development VP
Plays a leadership role in all fundraising endeavors and identifies new opportunities. Determines fundraising goals for the year and identifies key fundraisers (Annual Giving Campaign and Spring Gala) that will enable the PTA to reach its goal. Oversees fundraising chairmen and any events the PTA promotes as a fundraising event. Makes sure membership level incentives are distributed accordingly. Ensures Corporate Matching is being pursued and administered.
Plays a leadership role in all fundraising endeavors and identifies new opportunities. Determines fundraising goals for the year and identifies key fundraisers (Annual Giving Campaign and Spring Gala) that will enable the PTA to reach its goal. Oversees fundraising chairmen and any events the PTA promotes as a fundraising event. Makes sure membership level incentives are distributed accordingly. Ensures Corporate Matching is being pursued and administered.
Membership VP
Oversees recruitment of volunteers for programs and services. Oversees a Welcoming Committee for new families and incoming kindergarten families. Assembles room parent roster and helps ensure each room is represented by a at least one room parent. Manages the MySchoolAnywhere directory and leverages the tool’s capabilities to the fullest. Coordinates the entering of member information for the directory. Manages childcare services and hospitality for PTA meetings & events.
Oversees recruitment of volunteers for programs and services. Oversees a Welcoming Committee for new families and incoming kindergarten families. Assembles room parent roster and helps ensure each room is represented by a at least one room parent. Manages the MySchoolAnywhere directory and leverages the tool’s capabilities to the fullest. Coordinates the entering of member information for the directory. Manages childcare services and hospitality for PTA meetings & events.
Education VP
Serves as representative to the PTA Board for education programs and assists committee chairs with program organization. Coordinates programs for the students, staff, and parents of our school. Introduces new programs that inspire and enhance student learning.
Serves as representative to the PTA Board for education programs and assists committee chairs with program organization. Coordinates programs for the students, staff, and parents of our school. Introduces new programs that inspire and enhance student learning.
Arts VP
Serves as representative to the PTA Board for the Art programs and assists committee chairs with program organization. Promotes intergrated arts curriculum by collaborating with teachers , parents, and administrators to build, support, and sustain ongoing arts instruction.
Serves as representative to the PTA Board for the Art programs and assists committee chairs with program organization. Promotes intergrated arts curriculum by collaborating with teachers , parents, and administrators to build, support, and sustain ongoing arts instruction.
School Community VP
Serves as the representative to the PTA Board for School Community programs and assists committee chairs with program organization. Oversees school community chairmen and any events or program that enriches the family life and community of our school.
Serves as the representative to the PTA Board for School Community programs and assists committee chairs with program organization. Oversees school community chairmen and any events or program that enriches the family life and community of our school.
Communications VP
Responsible for communicating PTA and school related news to room parents and school community. Supports program and event chairperson(s) with their individual communications plans and gathers relevant information to be transmitted to the Del Mar Heights School community. Oversees the communication chairpersons (newsletter editor, webmaster, PR, and bulletin board).
Responsible for communicating PTA and school related news to room parents and school community. Supports program and event chairperson(s) with their individual communications plans and gathers relevant information to be transmitted to the Del Mar Heights School community. Oversees the communication chairpersons (newsletter editor, webmaster, PR, and bulletin board).
Treasurer
Keeps a full and accurate account of receipts and disbursements belonging to the organization. Renders a written financial statement to the Board at each meeting, including checks to be ratified. Prepares an Annual Financial Report of the financial condition of the organization which shall be submitted for audit. Inputs all invoices onto Quickbooks, writes and signs all checks. Serves as the chair of the annual budget special committee – requests input from Board & Committee members. Has signatory authority for all expenditures.
Keeps a full and accurate account of receipts and disbursements belonging to the organization. Renders a written financial statement to the Board at each meeting, including checks to be ratified. Prepares an Annual Financial Report of the financial condition of the organization which shall be submitted for audit. Inputs all invoices onto Quickbooks, writes and signs all checks. Serves as the chair of the annual budget special committee – requests input from Board & Committee members. Has signatory authority for all expenditures.
Financial Secretary
Receives monies collected by the PTA and records all receipts. Provides treasurer with itemized bills. Collects all money received for deposit to the bank and oversees grant spending. A 2-year commitment with the second year becoming the Treasurer. Reports to Treasurer.
Receives monies collected by the PTA and records all receipts. Provides treasurer with itemized bills. Collects all money received for deposit to the bank and oversees grant spending. A 2-year commitment with the second year becoming the Treasurer. Reports to Treasurer.
Secretary
Keeps an accurate permanent record of proceedings at all meetings. Maintains legal record of the PTA. Prepares and reads minutes. Assists the President in preparing for meetings. Supplies copy of meeting minutes to President as soon as meeting is over. Posts general and executive board meeting minutes for the general membership.
Keeps an accurate permanent record of proceedings at all meetings. Maintains legal record of the PTA. Prepares and reads minutes. Assists the President in preparing for meetings. Supplies copy of meeting minutes to President as soon as meeting is over. Posts general and executive board meeting minutes for the general membership.
Parliamentarian
Understands parliamentary procedure in general and the PTA’s bylaws. Keeps track of motions, amendments, voting, etc. Responsible for helping to enforce the Rules of Order. Reviews bylaws and submits any changes to the district Parliamentarian.
Understands parliamentary procedure in general and the PTA’s bylaws. Keeps track of motions, amendments, voting, etc. Responsible for helping to enforce the Rules of Order. Reviews bylaws and submits any changes to the district Parliamentarian.
Historian
Captures, assembles and preserves record of activities and achievements of a PTA. Collects volunteer hours for PTA meetings and events. Completes and submits the PTA Unit-Annual Historian Report to council/district PTA. Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever.
Captures, assembles and preserves record of activities and achievements of a PTA. Collects volunteer hours for PTA meetings and events. Completes and submits the PTA Unit-Annual Historian Report to council/district PTA. Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever.
