2025-2026 Board & Committees
The organization is directed by a PTA executive board composed of 14 officials.
These include a President, Executive Vice President, Secretary, Treasurer, Financial Secretary, Parliamentarian, and Historian.
They are joined by Chairs for seven specific initiatives: Arts, Communications, Events, Community Programs, Development, Education, and Membership.
Below the executive board sit a number of committee chairs, who work directly with relevant board member(s) — and their own committee members — to plan and promote events, clubs, and community-building events. Descriptions of each committee can be found below.
We are actively recruiting for committee chairs and members!
Please fill out this form to let us know which committee(s) you’re interested in.
President
The President works closely with the Principal, PTA Board Members, and parents to organize and lead PTA activities throughout the school year. The President oversees the PTA budget, runs the PTA meetings, and helps communicate PTA programs and progress toward goals to the school and district community. Acts as an ex-officio member of all committees except the nominating and audit committees. Creates and oversees the master PTA calendar and coordinates school calendar with Principal. The President is also responsible for representing the PTA at district meetings and attends the Presidents' Advisory Committee Meetings with the Superintendent. Has signatory authority for all expenditures.
Executive VP
Partnered closely with the President, and acts as their "right hand." Helps manage all relationships with the Principal, teachers, PTA Board members, parents, and new families. Helps oversee the budget to aid in a successful alignment of the PTA goals. Oversees recruitment of chair positions for programs. Supports and attends meetings with President, assists with event coordination as needed. Participates on standing and special committees as needed.
Secretary
Keeps an accurate permanent record of proceedings at all meetings. Maintains legal record of the PTA. Prepares and reads minutes. Assists the President in preparing for meetings. Supplies copy of meeting minutes to President as soon as meeting is over. Posts general and executive board meeting minutes for the general membership.
Treasurer
Keeps a full and accurate account of receipts and disbursements belonging to the organization. Renders a written financial statement to the Board at each meeting, including checks to be ratified. Prepares an Annual Financial Report of the financial condition of the organization which shall be submitted for audit. Inputs all invoices onto Quickbooks; writes and signs all checks. Serves as the chair of the annual budget special committee – requests input from Board & Committee members. Has signatory authority for all expenditures.
Receives monies collected by the PTA and records all receipts. Provides treasurer with itemized bills. Collects all money received for deposit to the bank and oversees grant spending. Serves two-year commitment with the second year becoming the Treasurer. Reports to Treasurer.
Financial Secretary
Parliamentarian
Understands parliamentary procedure in general and the PTA’s bylaws. Keeps track of motions, amendments, voting, etc. Responsible for helping to enforce the Rules of Order. Reviews bylaws and submits any changes to the district Parliamentarian.
Historian
Captures, assembles and preserves record of activities and achievements of a PTA. Collects volunteer hours for PTA meetings and events. Completes and submits the PTA Unit-Annual Historian Report to council/district PTA. Fills out Historian Summary Report and files copies to be held on permanent record.
Arts Chair
Serves as representative to the PTA Board for the Arts programs and assists committee chairs with program organization. Promotes integrated arts curriculum by collaborating with teachers, parents, and administrators to build, support, and sustain ongoing arts instruction.
-
Committee supports showcase of different cultural groups within our school community. Help includes collaborating with others on planning of the main Spring event (entertainment, food, highlight of cultural artifacts), organizing displays & mini-events showcasing cultural traditions across different cultures and genres throughout the year. Involvement may be year-round, but heaviest January through March.
-
Committee supports full-scale musical production for 1st through 6th graders. Help includes set building, behind the scenes help, bake prep & sales, and event operations in November to early December 2025. Commitment varies depending on your availability prior to or during the event.
-
Committee supports annual student talent showcase. Help includes attending auditions & rehearsals, permission slip & music collection, backstage support during the show. Volunteers needed for a few hours per week leading up to the event.
ARTS COMMITTEES
Communications Chair
Responsible for communicating PTA and school related news to school community. Supports program and event chairpersons with their individual communications plans and gathers relevant information to be transmitted to the Del Mar Heights School community.
-
Committee helps gather topics & format weekly PTA newsletter. Volunteers needed a few hours each week to create this important communication.
-
Committee members attend events throughout the school year, take or gather photos, and post to PTA's social media account(s) following District image rules. Volunteer time varies depending on time you have.
-
Committee helps keep PTA website updated with the latest information throughout the school year. Volunteer time commitment is dependent on the time you have available.
COMMUNICATIONS COMMITTEES
Events Chair
Serves as the representative to the PTA Board for school community events and assists committee chairs with event organization. Oversees committees for PTA-sponsored events that enrich the family life and community of our school.
EVENTS COMMITTEES
-
Committee supports planning of event celebrating start of school year and successful fundraising campaign. Help includes scheduling vendors, decorating school, and coordination evening of the event. Give as much or as little time as you have available August to October.
-
Committee supports event of evening family fun. Help includes acquiring decorations, scheduling vendors, decorating of school, event set up, and overseeing event. Volunteers needed for a few hours a week prior to event and 2 to 3 hours evening of event.
-
Committee helps coordinate vendors for the end of school year event for students and coordinate volunteers. Help includes identifying vendors, coordinating day of activities, and identifying parent volunteers. Volunteers needed in advance of event and the day of.
-
Committee supports event where families gather to enjoy cold treats. Help includes obtaining ice cream/popsicles & coolers, passing out treats, etc. Volunteers needed for a 1 to 2 hours before and at each event (typically August and May).
-
Committee supports 6th grade parents make their children’s graduation a special event. Help includes coordinating leis & treats, event set up, event support, event clean-up. Volunteers needed for 2 to 5 hours depending on the time you have available January to May.
Community Programs Chair
Serves as the representative to the PTA Board for School Community programs and assists committee chairs with program organization. Oversees committees for PTA-sponsored programs that enrich the family life and community of our school.
COMMUNITY PROGRAMS COMMITTEES
-
Join a fun group of Heights father figures to plan and run events throughout the school year such as pancake breakfasts, family campout, and movie night. ALL Heights parental figures are welcome! Volunteers needed for planning, setup, and overseeing events with time commitment ranging from 1 to 5 hours depending on the time you have available.
-
Volunteers host a one-time per year event (August/September) for all PARENTS in your child's grade level. PTA coordinates invitations. Parents that attend are asked to bring appetizers, desserts, and plates/napkins. Volunteers preparing their home for a gathering of 20+ people and clean up afterwards.
-
Committee supports various activities throughout the year that encourage students and families to give back through community service programs. Help includes coordinating events, delivering donations, overseeing student at events, etc. Give as little or as much time as you have available.
-
Committee coordinates summer opportunities for upcoming kinder families to meet and get to know each other. Help includes developing flyers, communicating with pre-schools, and attending meet-ups. Volunteers needed for planning and attending events.
-
Committee helps organize meals, gifts, and other items to recognize our teachers and staff. Volunteers are needed in the month prior to the event for planning/coordination and also the week of the event before breakfast or lunch on different days.
-
Committee supports new families as they join the Heights community throughout the year. Help includes contacting new families, helping them orient to Heights, and possibly helping arrange playdates/hang out. Volunteers needed for each grade level and time commitment dependent on the time you have available.
-
Committee supports yearbook creation by Heights staff. Help includes attending & photographing various Heights events, collecting images from other parents, and coordinating with staff on creation of yearbook in Spring. Help is needed throughout the year in varying time intervals.
Development Chair
Plays a leadership role in all fundraising endeavors and identifies new opportunities. Determines fundraising goals for the year and identifies key fundraisers (Annual Giving Campaign and Spring Gala) that will enable the PTA to reach its goals. Oversees fundraising committees and any events the PTA promotes as a fundraising event. Makes sure membership level incentives are distributed accordingly. Ensures corporate matching is being pursued and administered.
DEVELOPMENT COMMITTEES
-
Committee supports DMHS PTA's main fundraiser (AGC) prior to/at start of the school year. Help includes staffing info table, updating materials, data entry, etc. Give as much or little time as you have.
-
Committee supports event planning, acquisition of donations, communications, data entry, etc. in the three months prior to DMHS PTA's spring gala fundraiser. Give as much or as little time as you have.
Education Chair
Serves as representative to the PTA Board for education programs and assists committee chairs with program organization. Coordinates programs for the students, staff, and parents of our school. Introduces new programs that inspire and enhance student learning.
-
Volunteers facilitate Garden Coordinator's planned activity/lesson for the lunchtime meeting on Fridays. Volunteers needed for 1.5 hours mid-day on Fridays throughout the school year.
-
Committee supports planning of up to four science evening events for families to explore science in fun and interactive ways. Help includes identifying & scheduling speakers/vendors, advertising, registration, and overseeing evening events. Volunteers needed for a few hours two to three times throughout the year.
-
New in 2025-2026!
-
Committee supports the processing of mini-grants that reimburse teachers/staff for classroom expenses. Help includes reviewing requests & receipts and submitting them to the PTA Treasurer for check creation.
EDUCATION COMMITTEES
Membership Chair
Oversees recruitment of volunteers for programs and services. Assembles room parent roster and helps ensure each room is represented by a at least one room parent. Manages the Membership Toolkit directory and leverages the tool’s capabilities to the fullest. Coordinates the entering of member information for the directory. Manages childcare services and hospitality for PTA meetings & events.
HOW TO JOIN
The Del Mar Heights PTA invites you to become a member. The cost of annual membership starts at $35 per family and helps fund programs and events at our school. If you did not join at the beginning of the year, please contact Membership to become a member and join the PTA today!
All donations and membership fees are tax deductible.
(Tax ID #33-0708127)